If you are like me, you often need to type or copy and paste things over and over again. For example, I have a couple Zoom meetings I host. Even though I email the Zoom info to people, there is always somebody who calls me or emails me and asks for the Zoom info again. This used to be annoying, until I found out about the text substitution feature of Microsoft Word and Outlook. Note, I do not know if this feature works in the new version of Outlook. I have only tried this in Outlook Classic. The way this works is that whatever text you need to put in a Outlook email or Word document often, you create what Word or Outlook calls a building block with the text. As an example, I created a building block with my personal zoom room and called it pz. To do this, I did the following:

1. I started a new email in Outlook.
2. I copied the Zoom info from Zoom into the email.
3. I selected all of the text containing the Zoom info.
4. I pressed Alt F3.
5. A box came up asking me for the name of the building block. I typed pz. You can type whatever word or phrase you want.
6. I pressed Enter.

Now, whenever I need to put this info into an email, I type pz followed by F3. Just like that, my Zoom info is in the body of the email.

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